Imec’s Future Systems Exploration (FuSE) Department is currently looking for a Management Assistant to assist the department director, the CSA leadership team, the team managers, and the rest of the large team. The department will rely on the Management Assistant for administrative and organizational support.
- Manage and monitor the agenda of the director and unit VP.
- Coordinate and organize internal and external meetings, conferences, business trips, business lunches & dinners, project & team events, etc.
- Manage and track the regular reporting of the departmental activities.
- Proactive follow-up of different workflows (purchase requests, travel requests, external workforces, etc).
- Support onboarding activities for new employees or those who exit imec.
- Coordinate team meetings (prepare agendas and presentations, keep minutes, etc.) and digital workspaces of the teams.
- Manage and monitor the incoming and outgoing correspondence.
- Assist the managers and team members in financial processes (ordering, invoice handing, memberships).
- Prepare and keep track of the department budget.
- Act as a go-to person and provide solutions for general questions and needs.
- Shipment of goods document preparation.
- Perform various operational and administrative tasks (order & stock management of stationary, desk- and pc allocations) for the CSA members.
- Manage the reporting of the CSA publications.
- Support the departmental monthly newspaper.
What we do for you
We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.
We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, 'our corporate university', we actively invest in your development to further your technical and personal growth.
We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits.
Who you are
- You have ample experience as a management assistant.
- You have excellent organizational skills and can multi-task and prioritize efficiently.
- You are hands-on and stress resistant.
- You like to get things done in the most efficient way.
- You can connect well with others and can easily build a relation of trust.
- You can be assertive in a diplomatic way.
- You are a team-player but are also able to work autonomously and take initiative.
- You have excellent communication skills in English (verbal and in writing). Knowledge of Dutch is a plus.
- You are proficient with Microsoft office (Outlook/Word/PowerPoint/Excel/Teams), SharePoint, One Drive – experience with JIRA and Confluence is a plus as well as with SAP.
Cookie settings
Cookie settings
